Scheduling & Curriculum Coordinator
The Office of the Registrar at CU Boulder invites applications for a Scheduling & Curriculum Coordinator! This position oversees and assists departments with their class schedule build out each semester along with other class-related processes. This position also assists with preparing class schedules each semester, including reviewing and updating data to reflect class changes, and completes work with a high degree of detail orientation and accuracy.
This role determines appropriate usage for the scheduling of classroom space for academic purposes, including specialized assignments for defined groups of classes, and trains and advises department scheduling liaisons on all phases of their work with the semester class schedule. The position requires a high level of communication and collaboration with departmental scheduling liaisons and other campus partners, and knowledge and expertise of the data structure in Campus Solutions, 25Live, CLSS, and CIM for Courses.
This position reviews and processes reservation requests for evening and midterm exams, final exams, summer academic programs, one-time academic-related reservations, and coordinates with other constituents on room requests. The position also analyzes information in Course Inventory Management (CIM) for Courses, makes appropriate course updates when applicable, and advises on course data impacts to class sections.
This position requires a commitment to the work team and to a culture of information sharing and collaboration, and someone who is a self-starter with the ability to work independently and proactively.
This position requires knowledge and application of course structure, as well as interpretation and application of Boulder campus academic and administrative policies, regulations regarding relevant state, accreditation and institutional policies, higher education practices, academic instruction guidance, academic class and room scheduling practices, and particular needs or constraints specific to specialized needs.
This position may be required to work outside of the regular university business hours at times.
Class Scheduling:
- Represents the Academic Scheduling unit of the Office of the Registrar on a range of complex scheduling, operational, and administrative issues related to academic course offerings.
- Works with constituents to support scheduling processes and accurate class set up.
- Provides enhanced guidance for specialized needs related to program support, pedagogical requirements, and campus initiatives.
- Develops a clear understanding of technology requirements and other specialized space needs to ensure effective assignment of classroom spaces. Maximizes space utilization and ensures compliance with space policies.
- Makes appropriate updates to class sections and instructs liaisons on their work.
- Provides initial overall training and ongoing guidance to the academic department liaisons. Answers liaison questions and initiates deeper investigation to find answers to uncommon requests.
- Answers Academic Scheduling e-mail, responds to requests and questions related to general course and class inquiries within stated service level agreements.
Technical Assistance:
- Provides technical assistance and guidance to academic departments and deans in the development of a comprehensive schedule of classes in Campus Solutions for fall, spring, and summer semesters.
- Develops expertise with CLSS scheduling tool, and Curriculum Management pages in Campus Solutions. Trains and advises users and troubleshoots applications.
- Develops expertise with Course Inventory Management (CIM) for Courses and Campus Solutions Course Catalog, makes appropriate course updates when applicable, uses knowledge of course data to answer inquiries, and troubleshoot class issues.
- Reviews scheduling summaries, time conflict reports, error and clean up reports, and space utilization reports to address class schedule issues.
- Runs queries, compiles data, and prepares reports using filters and searches in various applications to answer questions and address report requests.
- Updates internal procedural documentation, external documentation, training materials, and scheduling forms.
- Collects internal scheduling data and data from other units to identify potential areas for improvement.
Academic Event Scheduling:
- Works closely with units across campus including department administrators, scheduling liaisons, OIT, CU Events Planning, special programs, and building managers to schedule and report on academic-related reservations.
- Develops expertise with 25Live application to use for scheduling a variety of reservation requests for academic departments, including complex, multi-day, or time variable reservations.
- Understands scheduling parameters, policies and procedures, and advises departments on their requests accordingly.
- Maintains data within the 25Live application and ensures accuracy of space, organization, and contact data.
- Develops proficiency with 25Live reporting tools to answer a variety of inquiries.
- Collaborates with CU Events Planning on event requests, integration of data across scheduling systems, and scheduling practices.
Back up to the Assistant Registrar:
- Analyzes course and class changes requested by colleges by examining their correctness within the framework of policies, best practices, and application requirements.
- Provides coverage for the unit to constituents and represents the unit at various meetings and committees.
- Responds to Academic Scheduling e-mail, represents the unit when responding to requests and questions.
- Participates in office-wide initiatives.
- Completes other duties as assigned.
Professional Development:
- Responsible for continued education with scheduling applications and student information systems to support scheduling processes.
